State Records Management Act.
Vote required
Majority
Fiscal committee
No
Appropriation
No
Current location
Chaptered
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Progress
Where this bill stands in the legislative process.
- Introduced
- Passed Senate
- Passed Assembly
- To Governor
- Became Law
Overview
This bill updates the State Records Management Act to clarify the roles and responsibilities of state agency heads and the Secretary of State regarding the management and transfer of state records. Specifically, it strengthens the process for determining which records have archival value and should be transferred to the State Archives. The bill also emphasizes the need for agencies to notify the Secretary of State about records containing confidential or restricted information.
Key provisions
- Clarifies the head of a state agency’s responsibility to establish and maintain a records management program.
- Requires the head of a state agency to transfer records deemed to have archival value to the State Archives.
- Defines ‘archival value’ as the end of administrative, legal, fiscal, or evidential value to the agency.
- Mandates notification to the Secretary of State regarding records with restricted or confidential information upon transfer to the State Archives.
- Requires agencies to notify the Secretary of State of records stored with third-party vendors or digitized.
- Establishes a process for the Secretary of State to review and approve scheduled retention periods for records.
- Reinforces compliance with relevant laws regarding public disclosure and information privacy.
- Requires the appointment and notification of a Records Management Coordinator.
Who is affected
Bill text
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Sponsors
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1 on record
Primary sponsor
Committee on Governmental Organization
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